New U.S. Customs Policy on Import Shipment Descriptions

Starting 12 November 2024, a new U.S. Customs and Border Protection (CBP) policy will impact import shipments to the United States. Under this regulation, CBP will reject any import shipment data at the point of origin that contains vague, imprecise, or incomplete descriptions. 

This initiative, outlined in CBP’s Cargo System Messaging Service (CSMS #60144714), aims to improve the clarity and accuracy of import documentation.

What You Need to Know

To avoid rejection, it’s important that all shipment descriptions are clear, detailed, and specific. CBP requires descriptions to provide an accurate account of what the goods are made of and their intended use. 

Non-compliant entries will trigger a “vague merchandise description” cargo message through CBP’s Automated Commercial Environment (ACE) system, notifying the entry filer and any involved brokers to correct issues for future shipments. 

Here’s what CBP considers an acceptable description:

• Clear Descriptions: Avoid generic terms and instead use specific descriptions that convey the items' material and purpose. For example:some text
  • “Children’s toys made of plastic” rather than simply “toys.”
  • “Women’s dresses made of 60% cotton, 40% polyester” rather than just “clothing.”
• Harmonised Code Classification: Always assign the correct Harmonised Code for each product.
• Electronic Documentation: Submit customs documents electronically through systems like FedEx Electronic Trade Documents (ETD) to streamline communication with customs.

Why Accurate Descriptions Matter

CBP’s goal with this policy update is to enhance the efficiency of the customs process. When descriptions are vague, it creates unnecessary backlogs as customs officers require additional information to accurately assess the contents and value of shipments. 

This new approach helps customs officials process shipments faster and minimises the chances of misunderstandings, misclassification, and potential fines.

Steps You Can Take to Avoid Delays

To make sure your shipments pass through U.S. customs smoothly:

1. Review Descriptions for Completeness: Check each product description to include specific details about composition and intended use.
2. Include Correct Harmonised Codes: Attach the appropriate Harmonised Code classifications to all shipments for accurate categorisation.

With this proactive approach, you can help prevent delays and unexpected issues when importing goods into the United States.

For questions or further guidance on this policy, feel free to reach out to our team at Couriers and Freight. We’re here to support your shipping needs and ensure your goods reach their destination without disruption.